Public Works Report December 2

By McPherson Public Works
December 02, 2019

Street Department: Installation of Two School Beacons on South Main

Motion to approve the purchase of two AC School Beacon Assemblies from Gades Sales ($2,700.00) and the moving and installation by Hedlund Electric ($2,040.00) to South Main between Avenue B and Avenue C, and miscellaneous costs including concrete ($500.00), for a total cost not to exceed $5,240.00.

With the recent installation of the School Crosswalk on South Main/Avenue B on the Safe Routes to School Project, the south school crossing beacon needs to be moved south one block.  This pair of school crossing beacons are the next on the list to be replaced, as replacement parts are no longer available.  We will need new electrical service on the south end and would like to take this opportunity to replace the crossing beacons.  The cost of two beacon assemblies from Gades Sales is $2,700.00 with estimated shipping costs.  We received two quotes for the service installation and two service panels, with the lowest bid coming from Hedlund Electric at $2,040.00.  We will also have miscellaneous costs including concrete at $500.00.  Total cost is estimated at $5,240.00.

Street Department: Concrete Crushing (Vogts Crushing, LLC)

Motion to approve concrete and asphalt crushing at the debris site by Vogts Crushing, LLC for a total cost not to exceed $31,429.50.

As per our agreement with Vogts Crushing dated 10/15/2018, Vogts has crushed 1,884 tons of concrete rubble @ $6.50/ton and 1,524 tons of asphalt @$5.50/ton.  We also need to pay 1/2 of the oversized processing.  They had 60 hours of jack hammer (30 hrs x $185/Hr) and 49 hrs of the muncher (24.5hr $155/hr) and 6 hours of additional loader time.

An adjustment was also made for material taken out of the City pile by Vogts' subcontractor and an addition of 109 tons of material provided by the City for the Grimes/Anna Street project.  Total City cost is $31,429.50.

With all the construction we have currently in progress, we will probably allow Vogts to crush and retain the remainder of the rubble on the Grimes/Anna and Hartup/Elizabeth projects.  This quantity of material will suffice for our needs. 

Street Department: Damage to Light Pole (BPU)

Motion to approve payment to BPU for a street light damaged in a traffic accident for an amount not to exceed $2,138.01 and bill the owner of the vehicle for the same amount.

A street light was damaged on Darlow Drive on October 15, 2019, from a traffic accident.  As a result of the accident, the street light pole had to be replaced.  We received an invoice from BPU in the amount of $2,138.01.  We will bill the owner of the vehicle the same amount.

WWTP: Whole Effluent Toxicity Test (Wet Test)

Motion to approve payment to Pace Analytical, Lenexa, KS, for the performance of the WET Test at the Wastewater Treatment Facility for an amount not to exceed $1,959.00.

Once per year, the WWTP is required by Federal Law to perform the Whole Effluent Toxicity Test (WET Test) on the treated wastewater discharge.  The cost of this testing is $1,959.00 by Pace Analytical, Lenexa, KS.

WWTF: Hoist System Preliminary Design (Earles Engineering)

Motion to approve the preliminary design cost with Earles Engineering for the hoist system at the WWTF for an amount not to exceed $2,200.00.

Earles Engineering has given us a proposal to design a hoist system in the head works at the WWTF to enable us to lift the replacement helisieve spiral shaft.  The preliminary design cost is $2,200.00.

Chestnut Street Bid Opening results

Motion to award the Chestnut Street Project to Conspec, Inc. (DBA) Kansas Paving, Wichita, KS, for an amount not to exceed $558,324.50 and authorize the Mayor to sign all related documents.

On November 21, 2019, we publicly opened bids for the Chestnut Street Reconstruction project. We received 5 qualified bids. The lowest bid was from Conspec, Inc. (DBA) Kansas Paving, Wichita, KS, in the amount of $558,324.50. The engineer's estimate was $616,515.00.   We had two bids below the engineer's estimate and three above, so we had a pretty good estimate.  I have attached the big log form for your review.  

Eagles Wings Unit II (Phase I): Change Order #1 Final (Earles Engineering)

Motion to approve Change Order #1 with Earles Engineering & Inspection, Inc. for the inspection services on Eagles Wings Unit II (Phase I) for a contract reduction of $10,851.44 and authorize the Mayor to sign the Change Order.

The Eagles Wings Unit Two (Phase I) project is complete and final.  The inspection services totaled $41,907.32, which was $10,851.44 under the original estimate.  This change order reduces the final amount of the inspection contract. 

Eagles Wings Unit II (Phase II): Change Order #1 Final (Earles Engineering)

Motion to approve Change Order #1 with Earles Engineering & Inspection, Inc. for the inspection services on Eagles Wings Unit II (Phase II) for a contract reduction of $75,254.73, and authorize the Mayor to sign the Change Order.

The Eagles Wings Unit Two (Phase II) project is complete and final.  The inspection services totaled $32,562.57, which was $75,254.73 under the original estimate.  This change order reduces the final amount of the inspection contract. 

SSD-11A Grand-Hartup Sanitary Sewer: Change Order #1 Final (Earles Engineering)

Motion to approve Change Order #1 with Earles Engineering & Inspection, Inc. for the inspection services on SSD-11A Grand-Hartup Sanitary Sewer for a contract reduction of $25.22 and authorize the Mayor to sign the Change Order.

The SSD-11A Grand-Hartup Sanitary Sewer project is complete and final.  The inspection services totaled $28,567.12, which was $25.22 under the original estimate.  This change order reduces the final amount of the inspection contract. 

General Service Sewer Contracts 2020 (Ace Plumbing) (Stevens Contractors, inc)

Motion to approve the General Service Contracts for 2020 with Stevens Contractors, Inc. and Ace Plumbing for routine and emergency repairs for sewer work and authorize the Mayor to sign the contracts.

The General Construction Services contracts for sewer work with Stevens Contractors and Ace Heating & Plumbing need to be renewed for 2020.  These contracts establish labor rates for routine and emergency repairs.  The effective date will be January 1, 2020.  These contracts have been reviewed and approved by the City Attorney.


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